Transform hotel event sales from 24-48 hours to under 2 hours.

Enterprise-grade MICE (Meetings, Incentives, Conferences, Events) sales management platform. Designed for hotels and venues in the DACH market.

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<2hrsResponse Time
147%Efficiency Gain
50+Hotels

Trusted by leading hotels and venues

GrandHotel Park Plaza Circle Venues Square Events

Everything You Need for Event Sales

From first inquiry to signed contract — manage your entire MICE sales process in one powerful platform.

Signature Feature

Function Diary — Opera Style

The calendar your sales team will actually use. Color-coded by status, room-by-room availability, and real-time option locking — built to match how hotel events teams actually think.

  • Color-coded by status (Definitive, Option, Inquiry, Blocked)
  • Multi-room view — all spaces in one grid
  • Click any slot to open inquiry or block availability
  • Day / Week / Month views with 24 reservations visible
Function Diary · April 2026 Month
MonTueWedThuFri 7
Annual S... 8
Huber Mtg 9
Press Co... 10 11
Gala Berlin 14
Leaders... 15
Voestalp... 16 17
Wedding... 18
Definitive Option Inquiry Blocked

Multi-Channel Inquiry

Capture inquiries from email, web forms, phone, and MICE portals into one unified inbox with automatic parsing.

Function Diary

Opera-style calendar with color-coded events: Definitive, 1st Option, Inquiry, Blocked — full room availability at a glance.

Auto Offer Generation

Generate branded PDF proposals in seconds. Dynamic pricing, custom packages, and multi-version tracking built in.

Option Management

Track tentative holds, expirations, follow-ups, and conversion risk clearly.

E-Signature

Move from accepted offer to signed agreement without switching tools.

Analytics & Reporting

See pipeline value, conversion speed, response times, and event sales performance.

From Inquiry to Contract in Record Time

Our streamlined workflow eliminates bottlenecks and accelerates your sales cycle.

1

Inquiry

Multi-channel capture — email, web form, phone, MICE portals

2

Qualification

Auto-scoring, calendar check, and option assignment

3

Offer

Branded PDF proposal generated and sent via Client Portal

4

Negotiation

Option upgrades, revision tracking, client portal review

5

Contract & BEO

Digital signature via Scrive, BEO auto-generated on sign

Event Management

From Signed Contract to Flawless Event

Once the deal is closed, VIVA MICE keeps your operations team on track. Auto-generate BEOs, manage checklists, coordinate F&B, and share real-time updates with every department.

BEO Auto-Generation

Banquet Event Orders created instantly from confirmed bookings — room setup, catering, AV, all pre-filled.

Checklists & Task Assignment

Team checklists per event, assigned to departments. Every item tracked to completion before event day.

Guest Lists & Rooming

Manage attendee lists, dietary requirements, room allocations, and arrival schedules in one place.

vivavenue.app / events / beo

Banquet Event Order

Voestalpine Annual Conference

Confirmed
April 15, 2026 · 09:00-18:00 320 guests €78,000

Event Items

ItemQtyStatus
Ballroom A — Theatre Setup1Booked
Coffee Break (AM) — 320 pax320Confirmed
Lunch Buffet — Restaurant320Pending
AV Package — LED Wall + PA1Booked

Checklist

7 of 9 tasks complete
Integrations

Connects with Your Existing Stack

Seamless integration with PMS, CRM, and accounting systems you already use.

Oracle Opera

PMS Integration

Salesforce

CRM Sync

Scrive

E-Signature

DATEV

Accounting Export

Ready to Transform Your Event Sales?

Schedule a personalized demo and see how VIVA MICE can help you close deals faster and increase revenue.

Request Demo Free 14-day trial • No credit card required