Multi-Channel Inquiry
Capture inquiries from email, web forms, phone, and MICE portals into one unified inbox with automatic parsing.
Transform hotel event sales from 24-48 hours to under 2 hours.
Enterprise-grade MICE (Meetings, Incentives, Conferences, Events) sales management platform. Designed for hotels and venues in the DACH market.
<2hrsResponse Time
147%Efficiency Gain
50+Hotels
Trusted by leading hotels and venues
GrandHotel
Park Plaza
Circle Venues
Square Events
Everything You Need for Event Sales
From first inquiry to signed contract — manage your entire MICE sales process in one powerful platform.
Signature Feature
Function Diary — Opera Style
The calendar your sales team will actually use. Color-coded by status, room-by-room availability, and real-time option locking — built to match how hotel events teams actually think.
- Color-coded by status (Definitive, Option, Inquiry, Blocked)
- Multi-room view — all spaces in one grid
- Click any slot to open inquiry or block availability
- Day / Week / Month views with 24 reservations visible
Function Diary · April 2026
Month
MonTueWedThuFri
7
Annual S... 8
Huber Mtg 9
Press Co... 10 11
Gala Berlin 14
Leaders... 15
Voestalp... 16 17
Wedding... 18
Annual S... 8
Huber Mtg 9
Press Co... 10 11
Gala Berlin 14
Leaders... 15
Voestalp... 16 17
Wedding... 18
Definitive
Option
Inquiry
Blocked
Function Diary
Opera-style calendar with color-coded events: Definitive, 1st Option, Inquiry, Blocked — full room availability at a glance.
Auto Offer Generation
Generate branded PDF proposals in seconds. Dynamic pricing, custom packages, and multi-version tracking built in.
Option Management
Track tentative holds, expirations, follow-ups, and conversion risk clearly.
E-Signature
Move from accepted offer to signed agreement without switching tools.
Analytics & Reporting
See pipeline value, conversion speed, response times, and event sales performance.
From Inquiry to Contract in Record Time
Our streamlined workflow eliminates bottlenecks and accelerates your sales cycle.
1
Inquiry
Multi-channel capture — email, web form, phone, MICE portals
2
Qualification
Auto-scoring, calendar check, and option assignment
3
Offer
Branded PDF proposal generated and sent via Client Portal
4
Negotiation
Option upgrades, revision tracking, client portal review
5
Contract & BEO
Digital signature via Scrive, BEO auto-generated on sign
Event Management
From Signed Contract to Flawless Event
Once the deal is closed, VIVA MICE keeps your operations team on track. Auto-generate BEOs, manage checklists, coordinate F&B, and share real-time updates with every department.
BEO Auto-Generation
Banquet Event Orders created instantly from confirmed bookings — room setup, catering, AV, all pre-filled.
Checklists & Task Assignment
Team checklists per event, assigned to departments. Every item tracked to completion before event day.
Guest Lists & Rooming
Manage attendee lists, dietary requirements, room allocations, and arrival schedules in one place.
vivavenue.app / events / beo
Banquet Event Order
Voestalpine Annual Conference
Event Items
ItemQtyStatus
Ballroom A — Theatre Setup1Booked
Coffee Break (AM) — 320 pax320Confirmed
Lunch Buffet — Restaurant320Pending
AV Package — LED Wall + PA1Booked
Integrations
Connects with Your Existing Stack
Seamless integration with PMS, CRM, and accounting systems you already use.
Oracle Opera
PMS Integration
Salesforce
CRM Sync
Scrive
E-Signature
DATEV
Accounting Export
Ready to Transform Your Event Sales?
Schedule a personalized demo and see how VIVA MICE can help you close deals faster and increase revenue.
Request Demo Free 14-day trial • No credit card required